Working Together for our Student Community

Please feel free to click the links on the left to access helpful information on how to navigate the Passport System, online training courses, training documentation etc. 

Note:  You must be connected to the internal Peralta network to access certain pages.

What is PASSPORT?

PASSPORT is a web-based integrated solution where:

• Important data is shared across all functions and is housed in one database
• Admissions and records, the schedule and course catalog, financial aid, and student finance are managed as one system
• Human Resources, Accounts Payable, and Student Administration share data across functions
• Students no longer have multiple records throughout the district
• Students, faculty, and staff access the system through a standard internet browser on almost any computer
• The system is compliant with federal regulations like the Family Educational Rights and Privacy Act (FERPA)

PASSPORT’S MISSION:

Make it easier for students to connect with Peralta to complete their education. We do this by improving our ability to access accurate, reliable data through efficient, uniform web-based processes.

PASSPORT’S BENEFITS:

STUDENTS:

• Receive grades sooner
• Reduced delays for job offers and/or university acceptances
• Real time enrollment feedback
• Communicate real-time with faculty and staff

FACULTY:

• Saves time submitting grades:
• Instructors enter and submit grades online
• No last minute driving to the campus or district office to submit rosters
• Eliminates other manually intensive processes that further delay grade reporting
• Rosters can be completed at home or anywhere there is computer access
• More time is allotted to submit grades:
• Example:   Fall grades can be submitted as late as January 2^nd.
• Reduces errors with grades and rosters:
• No more misinterpreted grade reports by scanners
• Reduces time and coordination necessary to correct errors
• Provides a more accurate view of who has added or dropped a class
• Environment friendly:
• Reduces paper use and helps make the Peralta District green

ADMINISTRATIVE BENEFITS:

• An integrated solution:
• Integrates Human Resources, Accounts Payables and Student Administration
• Key business data is shared across all functions
• Data is consistent because it is only entered once
• Reduces data redundancy and discrepancies in current environment
• Single ID to capture student information - SSN is optional
• Software is compliant with federal regulations like FERPA
• State of the art, web based application
• Can access from most internet accessible computers
• Industry best practices for higher education
• Example:  compliance with financial aid regulations
• Enables students and faculty to retrieve some information on their own
• Eliminates risk and cost of maintaining current legacy applications
• COBOL programmers becoming scarce

With our Passport Student Administration System, taking classes couldn't be easier!

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Helpful Links

• PASSPORT Super Users
  Your first line of support for questions or problems with PASSPORT.  If the Super User is not available at your college, please contact Super Users for your functional area at the other colleges

• Student Administration Security Access Request Form for Peralta Employees
• How to log-on to PASSPORT
• How to Access the Schedule of Classes
• How to retrieve a lost username or password on Passport